Plan the event. Split the costs. Skip the chaos.
Track shared event expenses — venue, catering, supplies, tickets — across your organizing group without spreadsheet nightmares.
This is for you if...
- ✓You're organizing a group event and your credit card is doing all the heavy lifting
- ✓Five people said they'd help pay but nobody has yet
- ✓You've lost track of who contributed what toward the venue deposit
- ✓You want to organize events without becoming everyone's accountant
Events should be fun to plan. Chasing reimbursements is the opposite of fun.
Built for group coordination
Are We Even helps organizers track shared costs so the financial burden doesn't fall on one person. From house parties to community events, keep the money simple.
Organize the event. Let the app organize the money.
Why event costs spiral
The organizer fronts everything
Venue deposit. Catering down payment. Decorations. Rentals. One person's credit card takes the hit while everyone else says "just tell me what I owe."
Contributions happen unevenly
Some people pay early. Some pay late. Some bring supplies instead of cash. Tracking it all becomes a second job.
Costs emerge throughout the process
The initial budget is never the final budget. Last-minute additions, price changes, forgotten line items. The spreadsheet can't keep up.
Collecting money after the event is painful
The event was great. Now you're the person sending Venmo requests to twenty people. The goodwill disappears fast.
Track costs as you plan. Settle up after.
Are We Even keeps a running balance between everyone involved in planning and paying for the event. Add expenses as they happen. Everyone sees what's been spent and what they owe. No spreadsheet maintenance. No post-event Venmo campaigns. No wondering who paid for what.
- Running balance across all organizers
- Log expenses as deposits and payments happen
- One settlement after the event instead of dozens of requests
How it works
Create an event group
Add everyone who's contributing to costs. One person manages the account.
Log expenses as you plan
Venue deposit, catering invoice, decoration haul. Add them when you pay.
Split based on contribution agreements
Equal, proportional, or custom. Adjust per expense.
Settle up after the event
One summary of who owes what. One round of payments. Done.
Your event budget, live
See every expense, every contribution, and every balance — without maintaining a spreadsheet or sending a single "hey, you still owe..." text.
Features
Deposit tracking
Record who fronted venue and vendor deposits. The balance reflects exactly what's owed back.
Multi-person splits
Five organizers, twelve contributors, custom amounts for each. The math handles itself.
Real-time balance
Everyone sees the current state of costs. No waiting for the organizer to update a spreadsheet.
Post-event settlement
One clean view of final balances. Collect what's owed in a single round.
What event organizers commonly track
Why event organizers move beyond spreadsheets
| Method | The Problem |
|---|---|
| Shared spreadsheet | only the organizer updates it |
| Group text pledges | no accountability, no tracking |
| Cash collection upfront | some people never pay |
| Venmo requests after | feels aggressive, easy to ignore |
| Are We Even | live tracking, one clean settlement |
Start tracking from the first deposit
You don't need to wait until the event is planned. Start logging expenses from the moment the first payment leaves your account. The earlier you track, the cleaner the settlement. Your co-organizers will appreciate the transparency. And your credit card will appreciate the reimbursement.
Frequently Asked Questions
- Can I track both costs and contributions?
- Yes. Log expenses you've paid and payments others have made. The balance accounts for both.
- What if different people cover different line items?
- Each person logs what they paid. The app calculates the net balance across everyone. No double counting, no confusion.
- Does everyone organizing need the app?
- No. One person manages the account and tracks all expenses. Others can see the balance without creating accounts.
You organized the event. You shouldn't have to chase the money too.
Track every cost. Split it fairly. Settle once.